Travel Contract and General Conditions and Directives for Travel Arrangements

We apologize for any errors that have occurred during data entry on the Web, and for them not responsible.

1. Subject Matter of the Contract
The subject matter of this Contract is the regulation of the mutual relations of the travel organizer – the travel agency p.a. VENERA putnička agencija d.o.o. (hereinafter p.a. VENERA) and the TRAVELER i.e. the travel contractor in the case where the travel contractor concludes this contract in behalf of a third party (hereinafter TRAVELER). This Travel Contract contains General Conditions and Directives for Travel Arrangements, i.e. it refers to the travel program that contains all necessary data. The Contract is considered binding upon signing by an employee of the agency (an employee of the p.a. VENERA agency or any other person authorized for the sales of p.a. VENERA travel arrangements) and by the traveler and upon total payment of the travel arrangement or a portion of the payment if payment of the remaining amount by the agreed date is indisputably insured by the traveler. If the traveler is not able to personally sign the Contract, the Contract assumes legal effect only when p.a. VENERA receives the entire agreed amount of the cost of the travel arrangement or if such is specifically agreed upon, a portion of the agreed payment and documentation that indisputably insures the payment of the remaining portion of payment by the agreed date. The traveler may register for a voyage in all branch offices of p.a. VENERA as well as other authorized agencies in person, by telephone, Internet or other means of remote communication. When concluding a Contract, the traveler is obliged to provide personal data and duly provide all documentation necessary of the organization of the voyage. The traveler guarantees that p.a. VENERA has been provided with correct and valid data necessary for the undisturbed realization of the voyage and accepts all legal obligations deriving from this Contract and from legal regulations.

2. Reservations and payment
Upon registration, as a reservation confirmation, the traveler pays 30% of the costs of the travel arrangement (if not differently stated in the program). The remaining portion of the total cost of the travel arrangement shall be paid no later than 21 days before the beginning of travel or documentation that insures the undisputed total payment by the second agreed term of payment shall be provided. If the traveler does not fulfill this obligation, we will consider that he has terminated his reservation without the possibility of refunding the paid advanced payment.

For individual reservations as well as for all “inquired” reservations (for individual travel arrangements for specific voyages when at the moment of registration of the traveler no vacancies are available, but p.a. VENERA is able to additionally secure them) p.a. VENERA charges reservation costs in the amount of 100 HRK, except in the case when less than 21 days remains until departure for the voyage where reservation costs for “inquired” reservations shall be paid the amount of the cost of the travel arrangement in accordance to conditions of Article 8 of this Contract.

p.a. VENERA is obliged to process such a requested reservation within 2 business days (Saturday is not considered a business day) and written or orally inform the traveler of the executed reservation. If p.a. VENERA does not inform the traveler of the executed reservation in the aforementioned term or is not able to insure the reservation for the requested travel arrangement, the paid reservation costs will be refunded to the traveler in their entirety. If the traveler does not accept the requested reservation confirmed by p.a. VENERA, the reservation costs shall not be refunded. If the traveler accepts the travel arrangement, the reservation costs shall be calculated in the costs of the travel arrangement.
For a reservation confirmation of “Fortune System” or “Last minute” offers the traveler is obliged to immediately pay the amount in its entirety or to insure an indisputable payment.

3. Costs
The travel costs are published in the travel program and are valid as of the program's publishing date. The costs stated in p.a. VENERA programs are based on the fundamental contracts concluded with our partners and do not have to correspond with costs published on the spot of the destination in which the traveler shall abide, and the eventual difference in price shall not be subject to dispute.
The travel organizer may anticipate that a traveler executes payment on the spot of a specific service that will be utilized abroad in the currency of the country where he is to be situated. For services that are paid for on the spot, the traveler submits eventual disputes directly to the executor of the services.
p.a. VENERA may, exclusively in written form and no later than 20 days before the beginning of the voyage, require an increase of the agreed cost if changes in currency exchange rates or changes in transport or hotel tariffs occurred after conclusion of the contract. The traveler is obliged to accept an increase of 10% of the contracted price. If an increase of over 10% of the contracted price occurs, the traveler has the right to terminate the travel arrangement, and in that event is required to contact p.a. VENERA within 2 business days of the received notification. In the event of termination of the travel arrangement, the traveler does not have a right to compensation. If the traveler does not deliver his termination to p.a. VENERA in written form and in the stated term, it will be considered that he agrees with the price change.

4. Categorization and description of services
The offered hotels, pensions or any other facilities on p.a. VENERA programs are described according to the official categorization of the respective countries at the moment of the program's issuance. May we point out that local categorization in individual countries differs greatly. Accommodation, food, comfort and other services are under surveillance by local and national tourist authorities, and accommodation and service standards are different and cannot be compared. p.a. VENERA shall not assume responsibility for any oral or written information that is not in accordance with the description of services and facilities in p.a. VENERA programs valid for stated voyages, which may have been supplied by p.a. VENERA employees or any other third person.

The accommodation arrangement in rooms or pensions is determined locally by the reception desk. If the traveler had not specifically arranged a room/pension with certain characteristics, he will accept any officially registered and available room/pension in each individual facility or destination described in the travel program. Accommodation is not possible before 16:00 on the day initiating the utilization of the services, and the same shall be vacated by 10:00 on the day completing the utilization of the services, if not differently stated in the travel program. For later arrivals in accommodation facilities (after 20:00), it is necessary to inform p.a. VENERA of such beforehand, no later that one day before voyage departure, if such a later arrival had not been foreseen in the travel program.

5. Travel documents, respecting regulations
A traveler that registers for a foreign voyage must possess valid travel documents. During registration or by the deadline stated in the program, the traveler shall provide p.a. VENERA with all essential data and documents necessary to obtain a visa for the country of travel. p.a. VENERA does not guarantee the obtainment of visas. If the traveler does not fulfill the stated obligations or the request for the obtainment of the visa is rejected, it shall be considered that the traveler has terminated the voyage.
The traveler shall respect customs, currency and other regulations. If the traveler cannot continue his journey due to lack of conformity to regulations, he solely bears all incurred costs and consequences of the same. If the traveler loses travel documents or finds the same stolen during the duration of the voyage, he is obliged to insure new documents at his own cost. The traveler is obliged to secure that he personally, his documents and luggage fulfill conditions prescribed by visa, boarder, customs, health and other regulations of the Republic of Croatia as well as of countries to which will be traveled. The traveler is obliged to comply with rules of conduct in catering and hotel facilities and to cooperate with the representative of the travel organization and service providers in good faith. In the event of non-compliance of the stated obligations, the traveler is responsible for the incurred damage, and p.a. VENERA assumes no responsibility for such damage. In such a case, the amount of damage shall be settled by the traveler to the owner of the facility (hotel, pension, etc.) at the reception desk.
During the signing of the contract, the p.a. VENERA employee will inform the traveler of the information sources of the country in which the traveler is traveling including the opinion of the Ministry of Foreign Affairs of the Republic of Croatia. We recommend that each traveler informs themselves by visiting the website www.mvp.hr and examines the list of high- and moderate-risk countries according to the opinion of the MFA of Croatia.

For all travelers who are not citizens of Croatia and do not possess Croatian travel documentation, we recommend that before payment of the travel arrangement, the traveler should personally inquire about the country of travel and conditions that are necessary to fulfill for travel to that country, taking into account the differences in provisions that are valid for citizens of particular countries. p.a. VENERA may refer the traveler to an information source but do not in any way assume responsibility for consequences that may result for the traveler due to irreverence of such provisions.
Invalid travel documents, i.e. unapproved visas that as a consequence call for the termination of travel, in no regard constrain p.a. VENERA and conditions for the termination of travel shall be implemented. p.a. VENERA declines all responsibility for damages that may result due to irreverence of provisions of particular countries or those that may produce invalid travel documents.

6. Travel Insurance
Pursuant to the Law on Providing Services in Tourism, agency employees are obliged to offer the traveler a travel insurance “package” which is comprised of: voluntary health insurance during their stay abroad, accident insurance, luggage insurance and travel termination insurance. By signing the contract, the traveler confirms that a travel insurance package has been offered. In the event that the traveler requests the mentioned insurance, it may be directly concluded with any insurance provider or with p.a. VENERA, where p.a. VENERA acts only as an intermediary.

By signing the contract it shall be considered that travelers have been offered and recommended the insurance stated in the previous paragraph.

7. Travel termination insurance
If during travel registration, the traveler foresees that he may terminate his voyage due to specific situations, we recommend the payment of a policy of travel termination insurance. Termination insurance cannot be paid retrospectively, only during the process of travel registration.
Termination insurance shall be applied in the following situations only, with the obligatory written confirmation: military draft, illness, death of an immediate family member. If the traveler does not possess a travel termination policy and must terminate his voyage and has a confirmation of military draft, illness or death, p.a. VENERA reserves the right of disbursement in accordance with regulations stated in Article 8 of this Contract. Upon termination of a travel arrangement, the expenses of visa obtainment are not disbursed even if the traveler has a termination insurance policy. With the payment of a termination insurance policy, the traveler transmits all his claims onto the insurance provider of the termination insurance policy in possession, and p.a. VENERA shall be obliged to insure all necessary documentation for the traveler for actualizing the claims of the traveler toward the insurance provider, and which pertains to the travel arrangement. All termination conditions are stated in the insurance policy and we recommend that each traveler read them carefully.

8. Termination of voyage by the traveler
If the traveler terminates a paid travel arrangement, p.a. VENERA retains the following amounts of the total cost of the travel arrangement (if the program does not state otherwise):

European voyages, vacations, ski trips

– up to 30 days before departure 10% of the travel arrangement price, no less than 100 HRK

– 29-22 days before departure 30% of the travel arrangement price

– 21-15 days before departure 40% of the travel arrangement price

– 14-8 days before departure 80% of the travel arrangement price

– 7-0 days before and after departure 100% of the travel arrangement price

Exotic voyages, foreign language courses, tailor made programs, First and Last minute

– up to 30 days before departure 40% of the travel arrangement price

– 29-15 days before departure 80% of the travel arrangement price

– 14-0 days before and after departure 100% of the travel arrangement price

Cruises
– up to 46 days before departure 10% of the travel arrangement price

– 45-31 days before departure 25% of the travel arrangement price

– 30-16 days before departure 50 of the travel arrangement price

– 15-8 days before departure 80% of the travel arrangement price

– 7-0 days before and after departure 100% of the travel arrangement price

The stated expenses apply to changes in departure dates or accommodation facilities as well as for all other significant changes. p.a. VENERA charges actual substitution expenses if the traveler – contractee terminates the travel contract, and finds another client for the same reservation that satisfies all conditions for consuming the stated travel arrangement.

If the traveler has not paid the remaining amount or insured the undisputable payment of the travel arrangement 21 days before the travel departure, p.a. VENERA shall consider that the traveler has terminated the reservation, without the possibility of disbursement of the settled advance payment for the travel arrangement.

9. Iteration of travel by p.a. VENERA or change of travel program
If p.a. VENERA significantly changes the program, accommodations or costs before the beginning of the voyage, they are obliged to immediately inform the traveler thereof in written form. The traveler may either accept or refuse the amended program within 2 business days of receipt of p.a. VENERA notification. In the event of refusal or a failure to respond to the offer, p.a. VENERA shall be obliged to refund the paid expenses to the traveler within 7 business days. In the event of acceptance, the substitute travel arrangement that p.a. VENERA had offered shall be considered the new travel contract, where the traveler resigns the right to all claims towards p.a. VENERA from any legal basis that derived from the initial contract.

If p.a. VENERA had not offered the greater part of the contracted services or if they estimate that they will not be in the situation to insure the implementation of the greater part of the contracted services after the commencement of the voyage, p.a. VENERA may on their burden, with the compliance the traveler, execute changes in the program for the continuation of the voyage and as necessary compensate the traveler for the price difference between the contacted and actual services offered. With written consent of the traveler, p.a. VENERA may substitute the unexecuted portion of services with another service, where the traveler resigns the right to seek claims from p.a. VENERA for such a mutually contracted and amended portion of the voyage in regards to the concluded travel contract.
If p.a. VENERA was not able to amend the travel program in an adequate manner or if a traveler does not accept the changes due to justified reasons, p.a. VENERA will enable the return of the traveler to the departure point or to another location at their own cost, it the traveler agrees with such, and reimburse any eventual damage the traveler sustained in doing so. Damage is paid as the portion of the costs of the unused portion of the contracted program, which is based on the complaint of the traveler. p.a. VENERA will resolve the complaint in the manner as stated in point 10 of this contract. The largest amount of compensation may be the cost of the contracted travel arrangement.
p.a. VENERA is authorized to completely or partially terminate the contract by a unilateral statement, without the obligation of damage compensation to the traveler, in the event of external uncommon and unpredictable circumstances that could not have been prevented, avoided or eliminated, and if they were to exist at the time of concluding the contract for organizing the voyage, would have been a justified reason for p.a. VENERA to not conclude the contract. In such a case, the traveler has the right to reimbursement of the paid amount in its entirety i.e. the difference in the cost between the contracted and offered services.

p.a. VENERA reserves the right to cancel voyages, no later than 5 days before the beginning of the voyage, if the voyage was cancelled by the travel organizer for which p.a. VENERA was an intermediary for the sales of the mentioned travel arrangement or if the minimum number of travelers necessary for the realization of a travel arrangement stated on each individual travel program did not register for a specific voyage or for any other justified reason.

p.a. VENERA reserves the right to change the date or hour of travel due to changes in flight schedules or due to the occurrence of unforeseeable circumstances, as well as the right to change the direction of travel if the conditions of travel change (flight schedule change, security situation in a specific country, natural disasters or other situations where p.a. VENERA has no influence), without damage compensation, and in accordance with valid regulations in domestic and international traffic.
p.a. VENERA shall not be held responsible for changes due to unforeseeable circumstances and force majeure during the voyage. In that case, services in respect to the given situation can be insured. p.a. VENERA shall not be held liable for eventual printing errors of programs in the context of brochures/catalogs as well as for erroneous inputs of data by the operator of p.a. VENERA websites.

10. Resolution of complaints
The traveler has the right to file complaints due to the failure to realize contracted services. The traveler is obliged to file a written complaint to p.a. VENERA within 8 days of the conclusion of the voyage. Complaints filed after the end of the 8-day term will not be taken into account. We emphasize that it is in the traveler's best interest to act in good faith and to exhibit the desire to resolve any complaints during the voyage by delivering his written complaint to the service provider on the spot (reception, transport provider, catering or travel agency at the destination) and request that the complaint has been received by the service provider. Each traveler – contractee files complaints individually. p.a. VENERA will not take group complaints into consideration.

p.a. VENERA is obliged to deliver a written decision concerning the complaint within 8 days of receipt of the complaint, and in the manner on which the complaint was received (by e-mail, mail or personal delivery that will be replied in written form an delivered by certified mail with return receipt requested). If necessary for the purpose of gathering information and verification of statements of the complaint, p.a. VENERA may postpone the term for delivering a decision for an additional 14 days, where p.a. VENERA shall be obliged to notify the traveler who filed the complaint in written form. p.a. VENERA will only resolve those complaints for which the traveler delivers evidence that a written complaint had been filed to the service provider on the spot and where the cause could not have been eliminated on the spot. If failure of realization of the program or portion of services occurred due to a fault by p.a. VENERA, the traveler has the right to compensation in the amount of the actual value of the unused services and cannot include services that have been used or the entire value of the travel arrangement. In the event of concluding a contract according for “Fortune System” or “Last minute offers”, the traveler does not have the right to file a complaint regarding the quality of the accommodation.
Until p.a. VENERA delivers a decision, the traveler shall abandon mediation of any other person, court establishments or providing information to the media.

11. Health regulations
The traveler is obliged to notify p.a. VENERA of all facts in regards to his health, habits, etc. that may jeopardize the progress of the voyage (if due to health or other reasons, a specific type of food is necessary, if chronically ill, if allergies are present, etc.). In some programs, special travel rules are stated, which include mandatory vaccinations and the acquisition of pertinent documentation. The traveler shall be obliged to execute mandatory vaccinations as well as be in possession of confirmation and documents thereof. We recommend obtaining a health insurance policy.

12. Luggage
The transport of luggage of a specific weight is free of charge. For air transportation, the traveler pays for luggage excess in accordance to valid regulations and transporter’s prices. Children up to 2 years of age do not have the right to free luggage transport. p.a. VENERA does not assume responsibility for lost or damaged luggage. Claims for lost luggage are directed to the transportation provider or hotel. For air transportation, the airline is exclusively responsible for luggage, based on regulations that are valid concerning air traffic. In the event of loss of luggage, the traveler fills out a PIR form of the airline that executed the transport and delivers the said form to the representative of the airline, and keeps one copy. Based on the filled out form, the airline pays compensation pursuant to regulations that are valid for domestic and international passenger air traffic.

In the event of the loss of luggage inside the hotel, the traveler sends a claim to the hotel where the luggage was lost. We recommend obtaining a luggage insurance policy.

13. Insurance in the event of payment incapability or bankruptcy of the travel organizer
In the event of payment incapability or bankruptcy of the travel organizer, travelers found on a voyage must contact the insurance provider Croatia osiguranje d.d., Kapucinski Trg 14, Varaždin tel: 01/633-2000 as soon as possible and state the address or telephone number where an insurance representative may contact them. This document has the validity of insurance confirmation in the event of bankruptcy or payment incapability of the travel organizer. Policy number of liability insurance: 013/08.

14. Liability insurance
In accordance to the Law on Providing Services in Tourism, p.a. VENERA has concluded a contract (number 099090000674) with the insurance provider Croatia osiguranje d.d. regarding liability insurance for damage induced upon the traveler due to the failure to realize, to partially realize or to disorderly realize the obligations relating to the package travel arrangement.

15. Protection of personal data
The traveler voluntarily renders personal data. Personal data of the traveler are necessary in the realization process of contracted travel arrangements and shall be used for further communication. p.a. VENERA obliges that personal data of the traveler will not leave the country except for the purpose of realizing contracted travel arrangements. An exception to providing personal data to third persons applies to concluding a travel insurance policy, i.e. if the traveler concludes an insurance policy, his data will then be forwarded to an insurance provider. The traveler's personal data will be stored in a database, in accordance with the Decision of the Board of Directors concerning methods of collection, processing and protecting personal data. The traveler shall agree that his personal data may be used for the purpose of p.a. VENERA marketing actions.

16. Information
Notification received by the traveler orally at the registration location does not oblige the organizer to a greater degree than the notifications and information stated in the travel program itself.

17. Final provisions
These conditions and directives for travel exclude all current conditions and directives for travel. General conditions and directives for travel are an integral part of the contract concluded between the traveler and p.a. VENERA or an authorized tourist agency where the traveler registered for a voyage organized by p.a. VENERA. The parties agree that all eventual disputable situations shall be settled by agreement. In the contrary, in the event of a dispute the legally amenable court is the Court of Varaždin, where Croatian legislation shall be used.

p.a. VENERA putnička agencija d.o.o., Varaždin, S. Vraza 6

January 2010

Payment Mode

Statement concerning the protection of personal data